Creating Cover Pages with Microsoft Word

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Custom personal cover pages can be created in Word or WordPad by:

Castelle strongly recommends that you use one of the .doc template files provided in the Cover Page Templates folder as a basis for your custom cover page template. This is the more convenient, efficient option of the two mentioned above, and is the one covered in the next section. See Creating a Cover Page Template from a Blank Word Document for details on creating a Cover Page from a blank document.

Customizing a Cover Page Template

To use the one of the existing WordPad Templates to create a new custom cover page, follow these steps:

You must Close the WordPad document before you can add it. If the document is open, you will get an error message when you try to add it to the WordPad Templates folder.

Adding Cover Pages to the Cover Pages Folder

To become available for use, the new customized cover page template must now be added to the Cover Pages folder in FaxPress Plus’s Mailbox folder. To make a new, customized cover page template available as a Personal cover page in your Cover Pages folder, follow these steps:

	2.	Select your Cover Pages folder on the left, and then, in the right panel, right-click anywhere and select Add.

	3.	Browse to and select the file name of your new custom cover page template, company.doc in this example.

	5.	This cover page template will be added to your list of available personal cover pages, and will now appear as a Cover Page option in the Send Fax window. Users may have up to eight personal cover pages.

Creating Cover Pages for International Character Support

Cover pages created in WordPad can support the use of international (non-English) characters once the appropriate font type is applied.

Although the text of the bracketed fax keywords must not be modified, a font type that supports your language characters must be applied to the bracketed fax keywords.

To support Spanish characters, for example, you'd first select the entire bracketed fax keyword field, including the angle brackets, and then specify a font type that supports Spanish for the keyword field. Arial Unicode MS is one example of a multilingual font type that supports a wide variety of language characters. Again, only the font type of the keyword text should be changed. The keywords inside the angle brackets must stay in English and must also immediately follow the first angle bracket. To create space to accommodate additional characters in a field, use your spacebar to move the closing angle bracket further to the right.

This is an example of a Spanish custom fax cover page created from the Coverpage.doc file. The boldfaced text appearing outside the angle brackets has been changed from English to Spanish, graphics have been added, and the font type Arial Unicode MS has been applied to the fax keywords and their angle brackets.

Creating a Cover Page Template from a Blank Word Document

You can create a custom template using Microsoft Word, and have complete control over the location of the fields, the text describing the fields, and any graphic elements you want to add to the template. However, certain restrictions apply to this procedure.

You CANNOT create a cover page template for use with the FaxPress Premier without installing and using the Castelle Cover Page Macro. The server software requires that each cover page template contain the correct keyword fields. These fields are ONLY available when using the Castelle Cover Page Macro in Microsoft Word. Also, you can change, reformat, or re-order the text you add to the template, but you CANNOT MODIFY any text or spaces between the brackets of the keyword fields. If you alter the text or spaces between the brackets, the field will not be recognized by the FaxPress software.

Perform the following steps to create your own custom cover page template, starting with a blank Microsoft Word document:

It is best to type in the text of all the fields you want in the default font and font size, and then add all of the keyword fields to your cover page template, before making format changes. Also, it is best to add all of the field names and keyword fields before you add graphics to the template.

The field, in brackets, appears on your template. Press Enter, then enter the name of the next field, such as the Fax Number of the recipient.

Keep in mind that you can change, reformat, or re-order the text you add to the template, but you CANNOT MODIFY any text or spaces between the brackets of the keyword fields. If you alter the text or spaces between the brackets, the field will not be recognized by the FaxPress software.